Job Description

Executive Assistant

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Location: This role is in the Single Use Division and will be performed at our Logan, Utah location. Relocation assistance is NOT provided.

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.
• Regular hours are 8:00AM 5:00PM, role requires flexibility to work early mornings, evenings, or occasional weekends to support critical business needs and site events.

How You Will Make an Impact: As a key partner to the Director of Operations (Site Leader), all site-level leadership, and visiting division, group, and corporate leaders, you will serve as the central hub of communication, coordination, and operational excellence for the Logan, Utah Site. This highly visible role blends advanced executive administrative support with internal site communications, digital signage management, and event coordinationensuring the site operates seamlessly and that employees and leaders have the information and support they need to thrive.

You will be a trusted representative of Thermo Fisher Scientific, demonstrating professionalism, exceptional organization, proactive problem-solving, and a passion for creating a positive, well-connected workplace culture.

A Day in the Life:

• Organizational Excellence: Prioritize and structure the site calendar, meetings, and daily workflowanticipating needs, sequencing tasks effectively, and ensuring leaders are always prepared.
• Attention to Detail: Review agendas, presentation materials, communications, and event logistics with precision, ensuring accuracy, consistency, and professional polish before anything goes live or is shared.
• Communication Mastery: Draft, edit, and distribute clear, concise internal communications and leadership messages that inform, engage, and align employees across the site.
• Communication Expertise: Manage digital signage, site communication boards, and other internal communication platformsensuring content is current, visually appealing, and strategically timed.
• Site Operations Support: Serve as the first point of contact at the BioCenter front desk, providing a professional, organized, and welcoming experience for employees, visitors, and leaders.
• Cross-Functional Coordination: Partner with HR, Facilities, EHS, and Operations teams to support site-wide initiatives, events, and employee experience activities.
• Event & Meeting Execution: Plan and coordinate all logistical elements of meetings, leadership visits, and site eventsfrom scheduling and catering to communications and presentation prepensuring seamless execution.
• Problem Solving & Proactive Support: Identify gaps, anticipate challenges, and communicate solutions early, ensuring daily site operations run smoothly and leadership stays informed.

Education:

• High school diploma required. Associate's degree in Secretarial Science, Business, or related field preferred.

Experience:

• 5+ years of executive administrative assistant experience in a professional office environment.
• 2+ years supporting VP-level or functional heads.
• Experience in a large, global matrix organization strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general Windows operations.
• Experience supporting internal communications, events, or workplace operations is a plus.

Knowledge, Skills, Abilities:

• Strong organizational, analytical, and communication skills.
• Experience with internal communications tools, digital signage systems, or intranet platforms (preferred).
• Ability to write, format, and publish professional communications and presentations.
• High level of discretion when handling sensitive or confidential information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, matrixed environment.
• Creative problem-solver with an eye for detail and continuous improvement.
• Ability to work autonomously while supporting leaders across the site.

Physical Requirements and Work Environment:

• Office environment

What Sets This Opportunity Apart:

• Join a globally renowned company at the forefront of scientific innovation.
• Collaborate with a team of ambitious professionals who are passionate about making a difference.
• Contribute to the success of a company that is dedicated to improving human health and well-being.
• Work in a dynamic and fast-paced environment where your skills and contributions will be valued.
• Access opportunities for professional growth and development within the organization.

At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know.

Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer.

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