When it is a matter of remote voting by board members the fundamental rule is that any decision that is ratified by a majority of those entitled to vote at an ordinary or special meeting (and not including abstentions) is valid. This is the case unless an administrative code, statute, regulation or by-law, or board policy stipulates otherwise.
If your board has a procedure for remote voting that is specific that you must review it to ensure the process is being carried out correctly. If you decide to allow remote voting, you should also ensure that quorum has been in place and the board’s management software permits an unsecure, transparent and accurate vote.
Traditionally when a board votes on a motion they would send out ballots ahead of time or record the result in the meeting’s minutes by roll call. However, with advancements in technology and the need to run meetings remotely, it makes sense to leverage a virtual voting solution that allows members to voice their opinions quickly. The MeetingPulse platform, for instance lets members vote remotely and can be accessed from any device with internet connectivity. It’s also user-friendly and provides enterprise-level security.
Whatever method your board chooses the best way to ensure that everyone feels confident in their decision making is to make them feel involved during discussions. This will increase engagement and ensure that all voices are heard, which reduces the chance that a single member will be able to challenge the final outcomes.